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Grant Coordinator

The Grant Coordinator will report to the Institutional Giving Manager and will assist with fundraising efforts that support programs serving nearly 200,000 Maryland students annually. In FY18, this position will play a key role in helping to write and report on $1.1 million in grant funding to support the mission. The Coordinator will be instrumental in growing support from institutional funders. They will be responsible for maintaining a portfolio of funders, writing and submitting grant applications and reports, creating sponsorship solicitation materials, monitoring sponsor benefits, maintaining the annual grant calendar, prospecting for new funders, assisting with cultivation/engagement opportunities for funders, and acknowledging organizational grants and gifts. This is a full-time position (40 hours/week), with occasional early morning and evening meetings and events, and pay will be commensurate with experience.

Tasks/Responsibilities include:

  • Maintain a portfolio of grant funders, to be determined by the Institutional Giving Manager, which will largely be focused on maintaining support from current funders with grants of $10,000 or less, and prospecting for new funders in this grant range.
  • Draft proposals and reports that focus on funders’ areas of interest for review by the Institutional Giving Manager and, on occasion, the Chief Development Officer and Executive Director, and submit them prior to the deadline.
  • Coordinate with program/education and financial staff when gathering information for grant applications.
  • Maintain the annual grant calendar for the department, including all grant deadlines, ask amounts, awards, and reporting dates and requirements.
  • Support the Institutional Giving Manager in staffing the Corporate Engagement Committee of the board. Support may include scheduling meetings; assisting with the agenda and creating handouts; taking and distributing minutes; tracking board members’ connections to prospective sponsors; supporting solicitations made by board members, Executive Director, and Chief Development Officer; planning an annual corporate engagement event; monitoring benefits that were offered to each sponsor and coordinating with the communications department to carry out visibility plans.
  • Maintain accurate database records and paper files on all organizational funders, which may be needed for the organization’s annual external audit.
  • Follow up on declined proposals to determine if there were any external reasons that contributed to the decline and if there is an opportunity to make our requests more competitive in the future. Share results with the Institutional Giving Manager, Executive Director, and Chief Development Officer.
  • Maintain common grant attachments on the shared drive for all development staff to access.
  • Identify and maintain organizational information that is needed for development use, such as student service data and other programmatic results.
  • Track the department’s overall activity on institutional giving, including success rates of applications, percentage of new funders and increased awards, and cultivation activities.
  • Assist with general funder correspondence and thank you phone calls, scheduling site visits for funders, and creating site visit materials.
  • Participate in meetings with program staff to discuss expectations and outcomes for restricted grants.
  • Assist the Institutional Giving Manager with preparing for the monthly grants meetings with the Chief Development Officer and Executive Director.
  • Research corporate, foundation, and government prospects. Assist in assessing whether leads are good matches in meeting organizational and programmatic needs.
  • Develop acknowledgment templates needed for all types of funders, including sponsorships, general operating supporters, and restricted funders.
  • Support department-wide events when needed, including point of entry tours, donor appreciation events, and the Impact Breakfast, and participate in departmental development meetings
  • Other duties, as assigned.


  • Undergraduate degree or equivalent experience
  • Outstanding written communication skills
  • Excellent interpersonal, organizational, and verbal communication skills.
  • Strong attention to detail
  • Willingness and excitement to learn from feedback and grow in the role
  • Excellent computer literacy skills: Word, Excel, Publisher, and PowerPoint at a minimum; experience with DonorPerfect (data entry and reporting), and/or other fundraising software a plus.
  • Ability to work under pressure, multi-task, and respond to short deadlines.
  • Willingness to work beyond the usual 9 to 5 business day when needed.
  • High degree of initiative; positive team-player attitude


  • One to two years of experience in fundraising, communications, public relations, sales, or related area, and an understanding of non-profit organizations.

To Apply:

For consideration, please send your resume, cover letter, salary requirements, and a writing sample to with “Grant Coordinator" in the subject line. Please do not send applications that include headshots or photos of yourself. No phone calls or recruiters please!

Employer Name:
Young Audiences of Maryland
Job Title:
Grant Coordinator
Employer Website:
Employer Contact Information:
Job Submission Requirements:
To Apply: For consideration, please send your resume, cover letter, salary requirements, and a writing sample to with “Grant Coordinator" in the subject line. Please do not send applications that include headshots or photos of yourself. No phone calls or recruiters please!

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