The Walters Art Museum seeks an energetic individual to provide administrative support and project coordination for the Art & Program (A&P) Division by supporting the Deputy Director for Art & Program and the Department Directors to include budget setting and tracking, scheduling and recording meetings, managing the Program Team process and coordinating calendars. The Administrator also works closely with the A&P team to support the research activities of the museum by contributing to the planning and implementation of workshops, symposia, and collections affiliate-group activities, project management of publications and other divisional activities in order to effectively produce outcomes in keeping with the museum’s strategic plan.
- Supports the Deputy Director for A&P by managing the calendar, correspondence, travel, credit card statement reconciliation and other administrative tasks as needed; serves as liaison with other divisions, senior management staff, and external organizations by coordinating and disseminating information; coordinating materials, schedules and agendas for the Collections Committee and Engagement Committee meetings; compiling reports and ensuring the Senior Administrator to the Board of Trustees receives agenda and related materials for distribution to the Board of Trustees.
- Provides support to the Division’s Department Directors by assisting with administrative tasks as needed; scheduling, organizing agendas and documenting action steps for the divisional and other museum meetings; collaborating with the Marketing Project Manager to coordinate, review and negotiate submissions from A&P; coordinating schedules, travel and event logistics for speakers, candidates, scholars and others visiting the museum.
- Supports divisional projects by creating production schedules and gathering budget estimates, bids, etc, processing invoices and tracking expenses; coordinating and managing delivery of materials according to project schedule; coordinating materials for internal distributions.
- Collaborates with the Administrators in the Executive Director’s Office, Museum Advancement, and COO divisions to maintain smooth communication by sharing and coordinating calendars; forwarding written communication and telephone messages to keep all parties informed; working collaboratively with other administrators to proactively identify ways to improve the efficiency and efficacy of the museum and performing other duties as needed.
- Bachelor’s degree and minimum of 4 years related experience, preferably with project management and/or museum practice.
- Excellent verbal, written and technological communication skills.
- Strong interpersonal, customer service, organizational, time management skills; attentive to details with creative problem solving abilities required.
- Must be computer literate with Outlook and specifically Microsoft Office and Google applications at the intermediate level.
- Must be a team player, self motivated, able to prioritize, manage multiple projects and able to work independently. Ability to work well and collaboratively with individuals at all levels internally and externally.
We offer an attractive benefits package. For consideration, send your resume, cover letter and salary requirement to email@example.com. Application end date is Friday, October 13, 2017.
An Equal Opportunity, Equal Access Employer.
A smoke and drug free workplace