The Director of Finance and Operations leads a Finance/Operations team of three — a part time Bookkeeper, a full time Operations Manager, and a full time Porter/Janitor — and oversees all fiscal and operational aspects for Everyman Theatre. This position is a vital member of the senior staff and serves as an advisor to the Managing Director, the Artistic Director, the Board of Directors, and the Finance Committee. The Director of Finance and Operations is responsible for accounting, finance, internal controls, operations and facilities, and human resources and works closely with the Managing Director in developing short and long-term financial plans, budgets and forecasts. This position is ideal for an energetic, tenacious and detail-oriented professional who is eager to find creative solutions to challenges, reach for ambitious goals, and be a part of a dynamic, fast-paced and beloved Baltimore cultural institution. The Director of Finance and Operations reports directly to the Managing Director.
Everyman Theatre is a non-profit organization with a resident ensemble of artists from the Baltimore/Washington area dedicated to presenting high quality plays that are affordable & accessible to everyone. The Theatre is committed to embodying the promise of its name.
Financial Management and Reporting
- Develop, control, and monitor accounting procedures to support all financial preparation, reporting, and transactions including annual budgets, payroll, receipts, disbursements, and reconciliations – for both Operations and Capital Projects.
- Monitor income and expenditures against budget projections throughout the year, updating projections when needed and proactively address initiatives that are off-track, over-budget, or behind schedule.
- Schedule and manage the annual budgeting process, producing monthly updates and variance reports.
- Oversee all financial transactions on behalf of the theatre and manage all cash balances and cash needs including operating, capital and reserve funds.
- Supervise the successful preparation of the annual audit and tax returns, working closely with an outside auditing firm.
- Ensure timely and accurate filing of all tax reports, including annual 990 corporate and partnership Tax Returns, 1099s, W2s and Personal Property Tax Returns, and monthly Sales and Use Tax reports.
- Take primary responsibility in the preparation of financial materials required to complete grant applications and reports.
- Work with Executive Team and Senior Staff on capital purchase decisions; maintain capital purchase schedules and reports.
- Maintain and safeguard financial, insurance, and benefits relationships and records.
- Develop and maintain a reliable cash flow projection process and reporting mechanism.
- Complete the annual TCG survey, MD Cultural Data Project, and other surveys as required.
- Supervise and lead part-time bookkeeping staff to ensure that work is completed in an accurate and timely fashion.
- Serve as a Staff Liaison to the Board and a Lead Staff Liaison to the Finance Committee, planning and executing agendas, meetings and all corresponding materials; attend all Board meetings and Finance Committee meetings; attend other Committee meetings as needed.
- Work with Executive Team and other appropriate staff in preparing materials for long-term, strategic planning.
- Provide the Executive Leadership and Board with meaningful analyses and financial perspectives to evaluate the financial condition of the organization.
- Leverage financial and operational knowledge to help grow revenues and manage expenses consistent with theatre’s high artistic standards.
- Contribute to the work of the Executive Team in creating a positive, creative, and efficient workplace for artists and staff.
- Directing and implementing all Human Resources-related duties such as: bi-weekly payroll, unemployment claims, employment verification requests, employee relations, compliance, exit interviews, onboarding, etc.
- Oversee all functions of employee benefit plans including group health and dental insurance, 401K plan, and life insurance administration.
- Monitoring employment related regulations and enforcement.
- Help Executive Team create and implement personnel policies.
- Implement and oversee preventative internal controls such as: segregation of duties, proper authorization to prevent improper use of organizational resources, standardized forms, and computer/IT passwords.
- Implement and oversee detective internal controls such as: reconciliations, cash counts, physical inventory counts, and performance reviews.
- Supervise a skilled, full-time Operations Manager that oversees and performs facility maintenance and repairs, as well as IT management in support of all staff functions in conjunction with a full-time Porter/Janitor and third-party service providers.
- Oversee and negotiate dates and venue requirements for non-production events, including rentals.
- Oversee and maintain general supply inventories.
- Support the Senior Staff in all Departments and Executive Team as needed.
- Additional duties, responsibilities, and projects as assigned.
QUALIFICATIONS & SKILLS
- Minimum of five years non-profit financial and administrative management experience, preferably in theatre.
- Bachelor’s degree in accounting, business or arts administration, or equivalent work experience in related field. CPA preferred but not required.
- Strong interpersonal and organizational skills including the ability to meet deadlines and anticipate needs.
- Excellent computer skills in Microsoft Office Suite, QuickBooks, and familiarity with CRM database software (Salesforce/Patron Manager a plus).
- Demonstrated ability in managing budgets and schedules.
- Strong administrative and system development skills.
- Excellent attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to juggle multiple priorities effectively and self-direct.
- Excellent problem solving skills.
- Appreciation for the arts.
This position is full time and requires some off-peak hours for evening meetings and events. Salary and title are commensurate with experience. Everyman Theatre is committed to seeking and sustaining a culturally and ethnically diverse environment and to the principles that promote inclusive practices. Individuals from populations underrepresented in the theatre field are strongly encouraged to apply.
Please submit resume, writing sample, cover letter (including 3 references) to [email protected]. We will not contact references without your knowledge.