Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country’s foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YA) provides more than 9,000 arts education opportunities to nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YA work tirelessly to generate opportunities for all students to imagine, create, and realize their full potential through the arts.
The Program Assistant position is a full-time position (40 hours per week), providing support to the Program Department. This hybrid position supports multiple projects with 3 supervisors. This position will require the assistant to work early morning and evening/weekend events once or twice a month. This is a full-time entry-level position and reports to the Chief Operations Officer.
The ideal candidate should be meticulous, skilled at multitasking, strong time management skills, and should be a self-starter and have excellent communication and customer service skills. This individual must be able to effectively manage a portfolio of recurring daily tasks, annual projects, and last minute assignments. A high school diploma (or equivalency) is required and a Bachelor’s Degree (or relevant work experience) is preferred. Experience with data entry and Microsoft Excel is required. Knowledge of Salesforce is a plus.
General Responsibilities Include:
●Enter all data for artist programs for the education and program departments into scheduling software (Salesforce), and create and distribute program contracts/invoices to stakeholders in a timely manner.
●Track all paperwork related to state, county, and city-funded residencies, and ensure their timely and accurate submission.
●Schedule internal and external meetings and provide logistical support.
●Assist in answering and routing phone calls.
●Organize, file, and maintain department files, databases, and documents.
●Work with the YA staff as needed on special projects.
Assemble residency and professional development packets and other materials (nametags, binders etc.).
Assisting with coordination and implementation of educational programs such as: The Teaching Artist Institute (TAI), Arts Empowered Minds (AEMI), and eARThkids
Manage Chief Innovation Officer’s calendar
Assist Chief Operating Officer in maintaining communication with partners.
Serve as the liaison between YA and the Maryland State Arts Council Program Department for assembly and residency programs.
Serve as liaison between YA and Arts Every Day
Assemble orientation packets and outreach materials for coordinators as needed.
Take and disseminate notes highlighting action items during weekly program meetings.
Manage logistics and planning for artists auditions
Manage event and hospitality coordination for events
Coordinate Fingerprinting/Background Check process
Perform other duties as assigned...