Skip to main content

Imaging and Rights Coordinator

The Walters Art Museum, located in the historic Mount Vernon district in Baltimore, offers challenging and creative work opportunities by promoting collaboration and teamwork. Our mission is to bring art and people together for enjoyment, discovery, and learning. We promote and model a culture that celebrates the diversity and inclusion of all our staff, visitors, and members.

The Imaging and Rights Coordinator reports to the Head of Imaging, Intellectual Property and Publications and is responsible for directly supporting the work of the Department of Publications, Imaging, and Intellectual Property. This position oversees departmental administrative duties and receives, responds to, and fulfills image requests for which publication-quality collection photography exists in ResourceSpace. This position also supports the front end of ResourceSpace by facilitating staff usage, answering questions, and assisting with troubleshooting. The Imaging and Rights Coordinator is responsible for scanning/digitizing analog assets of the collection, and archives as necessary. This position supports the museum’s publication program with image research, rights clearance, and administrative support as needed.

Duties and Responsibilities:

Facilitates Access to Digital Resources

  • Serves as the first point of contact for digital resource inquiries, processes requests for both internal staff and the external public.
  • Fulfills requests where existing digital resources can be leveraged, channeling requests requiring new photography to the Head of Imaging, Intellectual Property and Publications.


  • Serves as an additional layer of quality control and assists with asset cataloging projects.
  • Assists Head of Imaging, Intellectual Property and Publications with training and staff with troubleshooting.

Digital Imaging

  • Assists the Digital Imaging Specialist with the digitization of tangible assets (slides, negatives, prints, transparencies, and other files) and metadata processing.

Intellectual Property

  • Assists with the researching of intellectual property rights for collection objects.
  • Assists with data entry associated with the collections management database and the digital asset management system, ensuring that rights of collection objects are accurately cataloged.

Museum Publications

  • Vets image requests and works with authors to supply any missing information.
  • Researches, prepares requests, and procures images and the right to reproduce.
  • Provides administrative support by tracking submissions, drafting contracts, compiling image credits, etc. as needed.

Department Administrative Duties

  • Answers phone, correspondence, and email
  • Maintains all financial records, issues, and deposits all payments, in partnership with the Department of Finance



  • Minimum requirement: BA

Area of Concentration

  • photography, studio art, digital imaging or library science


  • One or two years in a similar position; publications, office management, museum/gallery collections or database experience preferred.


  • Microsoft Office Suite, Adobe Creative Suite, Digital Asset Management, collections management, business practice, and some art history.


  • Strong writing and communication skills, up to date awareness of scanning technology, detail-oriented, ability to project manage


  • Must be well organized, must be able to work with many different personalities, has to multitask and respond quickly and efficiently to varying demands while staying focused on long term projects.
Employer Name:
The Walters Art Museum
Job Title:
Imaging and Rights Coordinator
Employer Website:
Employer Contact Information:
[email protected]
Job Submission Requirements:
Please apply using the link located on our careers page located on our website.

Become a Member

As a member of GBCA, you will not only gain access to wonderful benefits, but you will also become an active participant in a broader cultural community. Your organization and employees will directly benefit from opportunities to collaborate, connect, learn, network and share with your colleagues in the cultural community. Join our growing constituency of over 300 individual artists and organizations representing the region's extraordinary range of arts, culture, history, heritage, humanities, and attractions.

Join Today