The Chesapeake Arts Center Outreach Program Assistant will serve as the primary coordinator for the after-school program operated out of the Chesapeake Arts Center. S/he will be responsible for the day to day operations of the program which include developing, implementing and over-seeing the after-school activities of the program with the Instructors on site and off site locations. S/he will also be responsible for evening supervision of the building, registrations for classes and assisting any teachers if need be.
Title: Outreach Program Assistant
Job Type: Part-time
Reports to: Artistic Director / Education Coordinator
Hours per Week during School Year:
Saturday: Need Be For Events
29 Hours total
Manage and implement a program schedule of activities in accordance with specifications and funding In coordination with the Education Coordinator
Monitor program, participant files and assure all items are complete and meet regulatory requirements.
Submit quarterly program reports ( enrollment, rate of participation, data for grants)
Help and monitor homework/ snack time before after-school program starts
Build and maintain positive relationships with schools, youth, and parents/caregivers.
Participate in meetings with the Artistic Director, Teaching Artists, and the Education Coordinator
Coordinate the recruitment of participants, follow up with parents on participant performance and ensure contractual requirements for attendance are being met.
Accountable to report all program incidents up to the chain of command
Coordinate with the Principals and Teachers about the enrollment of students, programs and schedule
Enrollment for CAC programs and events using Showare ticketing system
Assist art instructors that teach evening classes
Monitor and secure the safety of the students, parents and instructors in the evening
Help plan the outreach program showcase
Prepare for classes by shopping for supplies requested by Art Instructors
Create attendance sheet for Instructors
Sign students in/out of the program each week
Manage Interns that help the after-school program
Help assist the Education Coordinator with the Summer Camp Programs
Help decorate and prepare with the Education Coordinator the Summer Camp Programs
Minimum Job Requirements
Bachelor’s Degree (preferred)
3 years’ experience collaborating effectively with public schools and community based organizations to improve the outcomes of at-risk students in an after school setting
Significant experience with assets and needs analysis, community organizing, problem-solving, networking and developing relationships with private and public partners, program coordination, and improving access to resources for students, parents, school staff and community members.
Commitment to ongoing learning and development, proven use of supervision to improve practice
Strong communication and interpersonal skills
Ability to approach challenges in a supportive and creative manner
Excellent organizational skills.
Flexible schedule and willingness to work school hours as well as some weekends/evenings if need be
Experience in programming design and recruitment and outreach strategies.
Eager to work in a fast-paced, arts and education-focused environment
Bilingual – Spanish/English is preferred
Strong computer skills: knowledge of Google Drive and other standard business technology is required.
Integrity, professional discretion and professionalism
Ability to meet deadlines and prioritize tasks
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Work an office environment.
Position requires travel from the main site to the program site located in Anne Arundel County
Frequently sitting and standing for a long periods of time
May require occasional standing, cleaning, organizing, walking, lifting, and bending.
Knowledge, Skills and Abilities Required
This position requires the following abilities: competence in verbal and written communication, excellent organization and prioritization skills, and able to work with students and instructors.
The above statements are intended to describe the general nature and level of work expected for this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Multiple locations, mainly at the Chesapeake Arts Center located at 194 Hammonds Lane Brooklyn Park, Maryland 21225
Salary: Salary requirements can be included in your cover letter