Organization Description
Arts for Learning Maryland (A4L), founded in Baltimore in 1950, is the country’s foremost arts-in-education non-profit organization. Arts for Learning Maryland provides more than 9,000 arts education opportunities to nearly 200,000 students, artists, and educators throughout the state each year. A4L is a mission-driven organization that values community, innovation, and passion. The staff, board, and teaching artists have a shared commitment to advance equity in the field of education by working tirelessly to generate opportunities for students to imagine, create, and realize their full potential through the arts.

Job Description
This position is a new, full-time, exempt position that assists the Education Director with a wide range of complex office administration and support duties, primarily preparing for, organizing, and managing different arts integration programs and professional development seminars throughout the year. You’ll work in a close-knit, fun, dynamic environment assisting with programs that include the Bloomberg Arts Internship (BAI), Teacher Fellowship, and the Principal Fellowship.

Responsibilities

• Program Administration and Coordination (90%)
• Supports and assists with coordination, delivery, and implementation of educational programs such Artful Practices, the Bloomberg Arts Internship, the Teacher Fellowship, and the Principal Fellowship.
• Collaborate with various internal departments, including assisting with the development and dissemination of marketing materials and assisting with data collection and other evaluation needs.
• Coordinate events and a variety of programming activities, including securing spaces that meet programmatic needs and handling all catering; schedule and manage internal and external meetings; and provide logistical support.
• Manage clerical and administrative duties, including but not limited to: Making copies, taking meeting minutes, organizing supplies, as well as setting up and cleaning up meeting spaces.
• Manage logistics, including initiating, creating, and tracking communication and information flow with program participants, partners, and stakeholders.
• Review, assess, and appropriately route partner inquiries, and monitor follow up action steps.
• Use multiple technical applications to organize and coordinate activities including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, and email.
• Operate and support large-scale Zoom professional developments and programs.
• Edit videos from trainings as necessary.
• Work with the A4L staff as needed on special projects.

BAI Responsibilities

Recruitment

• Assist with worksite outreach and recruitment.
• Help coordinate the delivery of informational sessions and other critical presentations for schools, worksites, and partners.
• Manage application and selection process for students and supporting staffing roles (i.e., writing coaches and college mentors, and worksite partners).
• Take the lead with communicating with partners, interns, etc. throughout the recruitment process.
• Connect with YouthWorks to identify students who could apply to the program and continue communication as students are accepted into the program or not.

Program Administration and Coordination

• Work in collaboration with the BAI team, which includes A4L staff and consultants, to deliver quality programming.
• Secure necessary space needed to administer the seven-week program in the summer, including negotiating cost and ensuring that the space meets program needs (i.e., breakout rooms, A/V equipment, etc.); and continue as lead point of contact throughout the program.
• Secure space for the culminating event, including negotiating the cost and ensuring that the space meets the event’s needs.
• Contribute to the development and review of program materials.
• Compile and share appropriate materials and documents with students and worksites including, but not limited to: Timesheets, contracts used for payment, evaluation forms, honoraria for panelists, and field trips hosts.
• Assist with program evaluation, including contributing to the distribution and collection of pre- and post-test surveys for students and worksites.
• Manage contracts and payroll in Salesforce.
• Coordinate all trips and outside activities with college mentors.
• Maintain open and effective lines of communication with all partners and stakeholders (worksite representatives, parents, schools, and partner organizations).
• Take the lead with invitations, scheduling (guest interviewers, information sessions, etc.), and communication as needed.

Marketing

• Collaborate with the BAI team and Communications Department in the development and distribution of marketing materials.
• Contribute material and content to various social media pages promoting the program.
• Assist with capturing content that could be used in marketing materials.

Other Duties as Assigned: 10%

Qualifications

The person in this position plays a key role in the organization. We are seeking a multitasker who is passionate, community-oriented, innovative, and persistent, with strong organizational, scheduling, and time management skills. A driver’s license is required, as the position requires travel within Baltimore City and, at times, to other parts of the state.

The candidate must also have:

• A passion for the arts, arts integration, and the role of teaching artists/community artists in education.
• At least two years of relevant administrative experience.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional-level written and verbal communication skills, as well as proven interpersonal skills.
• The ability to work across teams and with a variety of projects and constituencies.
• Advanced skills with Microsoft Office Suite, Canva, and mail merge tools, and/or an ability to become familiar with organization-specific programs and software.
• Experience with Google Suite, Salesforce, and Form Assembly preferred.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• An understanding of the concepts of institutional and structural racism and bias, and their impact on policies and practices, especially related to the administration of public education.

Compensation

$45,000/year plus benefits.