Position Summary:
The Office Manager & Assistant to the Artistic Director supports the daily operations of a dynamic arts nonprofit that includes an orchestra, chamber programs, a residence for fellows, and community initiatives. This part-time role ensures smooth administrative functioning, handles key organizational communications, and provides hands-on support to the Founder and Artistic Director.
About Mount Vernon Virtuosi (MVV):
Founded by cellist and conductor Amit Peled, MVV is an innovative chamber orchestra of young professional musicians presenting free concerts across Baltimore, Maryland, and the Washington, D.C. area. MVV also leads educational and outreach initiatives, including Every Child Deserves a Voice and the Music House.
Key Responsibilities include but are not limited to:
• Coordinate all communication with musicians, guest artists, and quartet members.
• Arrange rehearsal schedules, booking of rehearsal spaces, and related logistics.
• Prepare, distribute, and organize sheet music and rehearsal schedules.
• Support quartet community engagements, outreach events, and teaching activities.
• Maintain musician rosters, contracts, and organizational artistic databases.
• Manage online communications, including email newsletters, website updates, and basic social media or marketing coordination.
• Communicate with venues regarding rehearsals, performances, technical needs, and schedules.
• Oversee daily operations at the Music House.
• Maintain organizational calendars, filing systems, shared drives, and records.
• Prepare materials and logistics for board meetings, including minutes, reports, and presentations.
• Manage vendor relationships and coordinate rehearsal catering as needed.
• Attend all MVV events, providing onsite and logistical support, including arranging meals for artistic and other needs that arise.
• Manage scheduling, meetings, and communications for the Artistic Director.
• Perform all other related duties as assigned.
Qualifications:
• Strong organizational skills and the ability to manage multiple priorities and deadlines with attention to detail.
• Excellent written and verbal communication skills.
• Experience in arts administration, nonprofit work, or orchestral/chamber music environments preferred.
• Proficiency in Google Workspace, Microsoft Office, Squarespace, Mailchimp, and Canva.
• Ability to work independently, maintain confidentiality, and build positive relationships with musicians, donors, and community partners.
Salary & Work Expectations:
• Part-time: Approximately 20 hours per week (may fluctuate during concert weekends).
• Salary: $35,600 annually.
• Hybrid work is possible; evening and weekend availability expected for concerts, rehearsals, and events.
• Background knowledge in classical music and nonprofit organizations preferred.
• Grant writing skills will be compensated with an additional fee.
Physical Requirements:
• Drive to off-site locations as needed.
• Lift, carry, and move equipment or materials weighing up to 25 pounds.
• Navigate office and off-site environments, including climbing stairs, bending, stooping, and reaching to access files, equipment, or supplies.
