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Baltimore Heritage Area Association seeks Grant Administrator (Part-Time)

Grants Administrator (Part-Time)

The Baltimore Heritage Area Association serves as the management entity for the Baltimore National Heritage Area (BNHA). The heritage area is both federally designated as well as certified by the State of Maryland. Grants administration is a key aspect of the heritage area. BNHA administers two grant programs: a local (City of Baltimore) small capital grant program, and a nationally funded heritage investment program. It also serves as a coordinating partner for the state’s Maryland Heritage Areas Authority Project Grants, and receives a significant amount of funding through grants for the heritage area’s own programs and operations.

The heritage area seeks an individual with financial acumen and strong organizational abilities to help manage the small cap grants and heritage investment programs, provide critical assistance with BNHA’s role with the MHAA project grants, and assist the Executive Director with the management and reporting of incoming grants. The individual will have robust collaboration and problem-solving skills and knowledge of operational best practices for grant administration.

The duties of BNHA’s part-time grants administrator include the following:

-> Serving as BNHA’s representative and primary point of contact regarding grant policies, procedures, requirements and revisions for the small cap grant program, heritage investment program, and the MHAA project grants.

-Conducts informational meetings with and workshops for grantees and potential grantees.

-Promotes new grant cycle information via BNHA social media and online platforms

-Works closely with heritage area staff to contact grant applicants regarding requested changes to their applications.

-Assists other heritage area staff with answering questions that potential applicants have during the application process as well as questions after grants are awarded

-> Managing incoming grant applications including reviews for eligibility and completeness and preparation for committee review

-> Coordinating preparation of grant agreements for new awards for the small cap grants program and the heritage investment program

-> Maintaining BNHA’s small cap grant and heritage investment award records and monitoring status of awarded grants.

-Confers with grantees regarding accountability for fund expenditures, recommends adjustment and / or corrections when necessary.

-Coordinates with the Executive Director on the verification of grant disbursement requests.

-Reviews appropriate grant reports and verifies completeness of grant projects.

-> Maintaining BNHA’s record-keeping for incoming grants. Assist the Executive Director with the following:

-Maintaining grant files.

-Monitoring deadlines for grant reports and assistance with completing required reports.

-Producing extension requests when needed.

-Monitoring the timing of disbursement requests.

-> Other grant-related administrative duties as assigned


Bachelor’s degree

Extensive computer skills- familiarity with databases

Ability to learn and master new software and program platforms quickly

Proficient in Microsoft programs, including but not limited to Excel, Outlook, and Word

Ability to communicate effectively with individuals and groups

Ability to work independently, handle multiple responsibilities and meet deadlines

Excellent critical thinking, problem solving skills, and attention to detail

A background and/or interest in history and culture, and grant proposal writing is desirable

Experience in managing grants from a recipient’s perspective preferred


This is a part-time position requiring approximately two days a week, eight hours a day. The hourly rate is $25/hour. Since this is a part-time position, benefits (other than parking) are not included.


Grants Part-time
Employer Name:
Baltimore Heritage Area Association
Job Title:
Part-Time Grant Administrator
Employer Contact Information:
[email protected]
Job Submission Requirements:
Submit a cover letter and resume via e-mail to: Jeffrey Buchheit Executive Director, Baltimore Heritage Area Association, Inc. [email protected] No phone calls please. Cover letter and resume should be received by Friday, December 23, 2016.

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