Mid Atlantic Arts Foundation, Baltimore MD
Mid Atlantic Arts Foundation seeks a full-time Financial Officer to manage all fiscal and accounting functions of the organization. Located in Baltimore Maryland, Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming in a region that includes Delaware, the District of Columbia,Maryland, New Jersey, New York, Pennsylvania, the U.S. Virgin Islands, Virginia, and West Virginia. The organization’s mission is to nurture and fund the creation and presentation of diverse artistic expression and connect people to meaningful arts experiences within the region and beyond. Mid Atlantic Arts Foundation is an equal opportunity employer and is committed to the promotion of equity, diversity, inclusion, and access.
The Financial Officer reports to the Executive Director and works cooperatively with the financial services
contractor in performing the day-to-day accounting and finance functions. The work will include but not be
limited to the following:
Manage all accounting functions, assuring that all daily transactions pertaining to receipts
and disbursements are recorded in an accurate and timely manner.
Maintain and control daily cash flow of funds through cash requests, disbursements, and
interim financial reports; maintain appropriate fund balances; prepare and enter all
relevant data to general ledger, accounts receivable, accounts payable, and asset
depreciation schedules; prepare checks for disbursements and make deposits.
Maintain current and historical fiscal records of the organization.
Manage payroll system: through payroll service, document, communicate, and verify
payroll changes, additions, deletions; maintain records on accrued and used
vacation/sick time and provide monthly reports; verify appropriate tax filings and make
payments to the unemployment trust. Ensure compliance with all payroll tax jurisdictions.
Other payroll functions as required.
Provide monthly income and expense reports reconciling reports to approved budget;
prepare monthly income/expense reports by program area as requested; prepare
balance sheets and cash flow reports as requested.
Prepare financial reports for board and committee meetings and modifying budget and
projections as requested.
Track all expenses related to specifically funded projects and provide relevant financial
data for interim and final reports to agencies and organizations providing support to the
Maintain insurance records for employees.
Prepare worksheets and other materials related to annual audit and funder audits as
Compile periodic cash flow projections and analyses as requested.
Monitor and document investments and make recommendations on vehicles that match
Participate in team meetings, workshops, and other professional development opportunities.
Bachelor’s Degree required preferably in Accounting or Finance or equivalent experience.
Minimum of five years’ accounting experience preferably using fund accounting with a non-profit
Two years’ experience interacting and supporting senior management.
Experience working with non-profit boards and/or board committees a plus.
Ability to manage multiple projects, and be responsive to management and a variety of public and
private funders on a timely basis.
Excellent verbal and written communication skills.
Ability to summarize and present complex financial data in an organized, concise
Able to work independently and have the ability to interact with coworkers, management,
board, auditors, and funders.
Strong administrative, organizational, and time management skills with exceptional attention to
High proficiency with MS Office suite of products, including Outlook, Word, Access, Excel,
Knowledge of public and private funder reporting requirements and grant compliance.
Knowledge of remote team meeting software and presentation tools.
Some travel required.