Organization Description

Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country’s foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YA) provides more than 9,000 arts education opportunities to nearly 200,000 students, artists, and educators throughout the state each year. YA is a mission-driven organization that values community, innovation, and passion. The staff, board, and teaching artists have a shared commitment to advance equity in the field of education by generating opportunities for students to imagine, create, and realize their full potential through the arts.

Job Description

This position supports the organization’s day to day financial and accounting activities. This includes managing deposits, accounts receivables, and data entry into QuickBooks. This is a full-time exempt position. The Bookkeeper reports to the Finance Director. This position is remote through at least September 15, 2021, so some responsibilities listed below may have to be modified to fit with our current telework work structure.

Responsibilities

• Process daily check deposits using the M&T Bank Remote Deposit machine
• Enter deposits from schools into Salesforce and link to QB
• Apply payment against grants and individual donations in QB
• Assist with processing payroll
• For checks that don’t scan, prepare and make deposits at the bank
• Process over-the-phone credit card payments
• Print and send out monthly statements to accounts with past due accounts receivable
• Screen and research accounts receivable questions from schools
• Make accounts receivable inquiry calls when necessary
• Prepare and send manual invoices for POs from school districts, based on a predetermined invoicing schedule
• Reconcile accounts receivable in QuickBooks to Salesforce monthly
• Record one-year and multi-year grants and individual donations in QB
• Monitor and control petty cash
• Assist with preparing financial reports for grants and affiliate
• Use template to allocate general and administrative expenses in Excel and record in QuickBooks for class allocations
• Assist with tracking indirect costs for restricted grants
• Reconcile accrued vacation, personal, and comp time with online time entry system every pay period
• Reconcile credit card statements by reviewing employee expense reports, tie into credit card receipts, enter into QB, and reconcile against the monthly statements for YAMD-issued credit cards
• Review personal expenses recorded in employee expense reports, reconcile supporting receipts, and record in QuickBooks monthly
• Use Excel to track income, for example, MSAC residency payments against the subsidies
• Help prepare for annual audit and pull samples as selected by auditor for testing
• Assist with filing and office organization
• Other duties may be assigned to meet the needs of the Finance Department and/or Organization

The ideal candidate for this position will have the following competencies and qualifications:

While no one candidate will possess every quality outlined for this position, the successful candidate will fit many of the following professional qualifications and personal attributes:

• Basic bookkeeping knowledge and working knowledge of QuickBooks and Salesforce
• 2 year Associate’s degree preferred, but not required
• Experience working with Microsoft and Google Suites
• Excellent communication skills
• Exceptional attention to detail and follow-through
• Ability to take ownership of responsibilities and effectively prioritize tasks
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• An understanding of the various forms of racism and an interest in advancing equity and inclusion by minimizing biases at the interpersonal and institutional levels
• An awareness of and sensitivity to current events, the communities we live in, and the world around us

To Apply:

For consideration, please apply on our website, https://www.yamd.org/join-us/internship-and-employment-opportunities/boo... Please do not send applications that include headshots or photos of yourself. No phone calls or recruiters please.