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Enoch Pratt Free Library seeks Events Planner

Summary of Duties

The summary of duties listed below is not exhaustive. Additional duties are dependent upon the needs of the hiring department.

  • Plans, implements, and manages all donor stewardship events, trustee sponsored receptions, donor cultivation events and other fundraising events. This includes Pratt Society events, Pratt Contemporaries events, Pratt Insiders events, and smaller dedication and recognition events. Primary responsibilities include event set-up and clean-up, ordering and securing catering, event logistics (including valet, coat check etc.), coordinating the creation and ordering of invitations, rsvp tracking. Other duties may include creating invitation lists, providing donor history, etc.
  • Prepares donor history information and crafts email reminders for all events.
  • Updates affinity group microsites with relevant event and membership information.
  • Creates and maintains a tracking system of events and submits detailed event reports regularly and when requested.
  • Provides extensive support for the library’s two annual benefit galas: Black & White Party and Mr. Pratt Presents. This includes assisting with the preparation of meeting materials and coordinating follow up work. Extensive support for night-of planning and logistics.
  • Provides extensive support to Pratt Contemporaries including committee and event support.
  • Organizes special donor mailings and invitations to special events.
  • Responsible for the coordination of all development-based trustee committee meetings. This includes scheduling of meetings, tracking RSVPs, ordering supplies and food as needed, helping to prepare materials as needed, preparing packets of materials; taking meeting notes; meeting set-up and clean-up.
  • Works with Database Administrator to support gift processing, including opening gifts, batching gifts in Raiser's Edge, including both mailed donations and moving online donations into the appropriate gift batches, scanning all gifts into Papersave electronic filing system, and circulating daily transaction log.
  • Responsible for all gift acknowledgements including identifying the need for acknowledgement letters, running and mailing acknowledgement letters, and overseeing the availability of all required materials and supplies.
  • Establishes and manages office administrative routine, including footprint requests, office supply purchase and distribution, submission of check requests, and distribution of mail and phone messages.
  • Monitors the internal budget of the department including expense tracking and maintains cooperative liaisons with the Business Office.
  • Receives and responds where appropriate to all phone, e-mail, and mail communications from known donors and other correspondents seeking information about the donor opportunities at the Library.
  • Other tasks as assigned.

Minimum Qualifications

Bachelor's degree from an accredited college or university. Experience in the development/institutional advancement field, specifically in the donor relations and cultivation area is preferred.

Required Knowledge, Skills and Abilities

Demonstrated experience in event planning and implementation.
Broad base of knowledge and skills related to donor cultivation.
Excellent verbal and written skills.
Combination of team skills and self-motivation
Working knowledge of MS Office including Word, Excel, and PowerPoint.
Experience in development and institutional advancement in a not-for-profit environment preferred.
Experience with Raisers Edge Event Coordination preferred.

Supplemental Information

Drug & Alcohol Testing

Those under final consideration for appointment will be required to submit to drug and alcohol testing.

Position of Trust

Those under final consideration for appointment will be required to authorize the release of and successfully complete a criminal conviction check.

Salary Range
$40,000 - $50,000
Employer Contact Information:
Enoch Pratt Free Library, 400 Cathedral Street Baltimore, Maryland, 21201
Job Submission Requirements:
Benefit Package
Sick Leave Employees accrue sick leave if in pay status at any time during the payroll period containing the employee's monthly anniversary date. Employees are credited with 1 day of sick leave for each completed full month of active service. Vacation Leave Employees accrue vacation leave based upon classification grade. Employees earn vacation leave for each completed month of active service according to the below schedule. Unused vacation leave may be carried over to the next year, subject to limits determined by union (unrepresented) affiliation. Personal Leave Employees are front-loaded 3 or 4 personal leave days as determined by union (unrepresented) affiliation. HEALTH BENEFITS (Full-time Employees Only) New employees have 45 days from date of hire to enroll into the Baltimore City group medical, prescription drug, dental, vision, optional life & AD&D and FSA (health and dependent) plans. Failure to enroll within this timeframe will forfeit benefit eligibility until the next open enrollment period. (Qualified life events may permit exceptions). Medical Insurance Employees may select from a selection of medical plans. Employees and the City of Baltimore share the cost for medical coverage monthly premiums. Medical coverage is effective on the first day of the month following completion of 30 days of service. Prescription Drug Prescription Drug coverage allows members to receive a 30-day supply at a local participating pharmacy or a 90-day supply at mail order. In either case the employee will pay a co-pay at the time of service. Prescription drug coverage is effective on the first day of the month following completion of 30 days of service. Dental Insurance The City offers two dental plans through Delta Dental. The Delta Dental USA (DHMO) is provided at no cost to benefits eligible employees. Covered services are available with a small co-payment when using in-networks dentists. A Dental buy-up option (DPPO) is also available under the Delta Dental Plan. The premium for the dental buy-up (DPPO) shared by the City of Baltimore and the employee. Dental coverage is effective on the first day of the month following completion of 30 days of service. Vision Coverage Vision coverage is available at no cost to benefit-eligible employees. Coverage includes an eye exam and one pair of eye glasses/contact lenses every two years. Vision coverage is effective on the first of the month following completion of 30 days of service. Additional Life & AD&D Additional Term Life and Accidental Death and Dismemberment (AD&D) coverage is available to benefit-eligible employees and is paid completely by the employee. Coverage is effective on the first pay date of premium deduction (if actively at work). Basic Life & AD&D Basic Term Life and Accidental Death and Dismemberment (AD&D) coverage is provided at no cost to benefit-eligible employees. Coverage is effective following completion of one year of service. Flexible Spending Accounts The City offers two Flexible Spending Account Plans (FSA), Health Care FSA and Dependent Care FSA. Employees may save pre-tax dollars for reimbursement of eligible health care and dependent care expenses incurred. The Health Care FSA includes a debit card program for eligible medical expenses. The FSA plans are administered by Vantagen, LLC. Payroll deductions begin within two pay periods of employment. Additional Benefits Information Additional information about the benefits provided to employees by the City of Baltimore can be found on the City's enrollment website: To access the website you will need to log into with your SSN and your 4-digit PIN (which is your 2-digit month and 2-digit date of birth), example, if your birthday was January 17, your PIN would be 0117. Employee Assistance Plan (EAP) Employees experiencing personal problems that may be affecting their job performance and quality of life may utilize the confidential Employee Assistance Program (EAP). Through counseling and referral services, the EAP offers an opportunity to make positive changes in life which can reflect positively on work performance and improve their quality of life. Services are FREE to city employees. RETIREMENT PLANS All full-time employees are required to enroll into one of two retirement systems. Which retirement system you are required to enroll into is based upon your job classification and job description. Some part-time employees are required to enroll into the Maryland State Retirement System. Maryland State Retirement - requires a mandatory 7% deduction of salary before taxes and employees are considered vested after 10 years. For more information, visit their website at: Baltimore City Retirement – currently requires a 3% deduction of salary before taxes. Employees are vested after 11 years. For more information, visit their website at: OTHER BENEFITS Municipal Employee Credit Union (MECU) Baltimore City employees and their family may join Municipal Employee Credit Union (MECU) to utilize various financial services offered immediately upon hire. Direct Deposit Employees may elect to have their pay deposited directly into their bank or credit union accounts at any time throughout employment. Once in effect a deposit advice is produced for each pay period. 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