Management Associate Responsibilities Outline
The Baltimore Rock Opera Society's Management Associate is primarily responsible for assisting in the execution of all strategies, methods, and processes relating to the Administrative side of the company, particularly when the Managing Director is not available to execute in-person. The Management Associate will assist the Managing Director in building out the Finance/Administrative Department by overseeing the acquisition of resources (talent, money, suppliers, and venues).
This position needs a responsible and easygoing person who is comfortable keeping the company's finances on track. This person can manage their own weekly hours and the schedule is extremely flexible to accommodate a gig or freelance worker who has other daily obligations.
The ideal candidate is an arts lover who enjoys working in a team environment and can capably support the BROS community artistic experience with great office-side & finance skills. Recommended experience in administration, office management, finance software, xcel or google sheets.
Specific Duties Under the Supervision of the Managing Director
Tracks expenses, invoices, deposits, reimbursements, and reconcile them in Xero Accounting Software
Oversees the organization of the BROS HQ office, including picking up mail, printing checks, organizing the filing cabinet
Prepares necessary documentation and files to renew non-profit registration documents
Prepares necessary documentation and files for tax purposes (990, Form 1, 1099s)
Assists with operations of BROS HQ commercial space as deemed necessary by Executive Director
Represent status of BROS’ finances at staff meetings when Managing Director is unable to attend
Assists in providing administrative/financial documents as needed by BROS, Executive Director, and Board upon request
Assists with Front-of-House management during productions
Builds, coordinates, and maintains a continuous dialogue between BROS’ Leadership (Administration, Production and Artistic Council) and Members about the practical and artistic viability of the organization’s vision and its adherence to the BROS mission